Given the magnitude of the proposal and the significance of the site, next to the downtown Caltrain station and along the border between downtown and Stanford University, Councilman Greg Schmid was surprised when he saw the scope of the city's "downtown cap study" and noticed that the map excludes 27 University Ave., which is just west of Alma Street. Instead, the study proposed by staff would be bounded by Alma on the west, Middlefield Road on the east, and Palo Alto Avenue and Embarcadero Road to the north and south, respectively.
The proposed borders were predetermined by a law the city adopted in 1986 as part of its revision of the zoning code. At that time, the city had set a 350,000-square-foot limit for new development in the downtown core (excluding housing). It also specified that the city was to conduct a "downtown cap study" once new development reaches 235,000 square feet. A recent surge of applications, including new commercial buildings at 101 Lytton Ave. and 135 Hamilton Ave., pushed the total development to about 250,000 square feet, triggering the mandatory study.
The implications of the study could be of huge significance, given the emergence of traffic and parking as Palo Alto's most critical issues and the council's highest priorities. Once completed, it is expected to guide the council in considering changes to downtown zoning, parking programs and traffic measures.
On Monday, in an intricate legislative dance, the council approved and then retracted its approval of a $200,000 contract for the first phase of the study, which was to look at downtown's existing traffic and parking conditions. The contract was placed on the council's "consent calendar," which typically includes non-controversial items that get approved in bulk, without discussion.
Schmid and Councilwoman Karen Holman both urged the council to remove the item from "consent," an action that requires three council members under a procedure adopted earlier this year (previously, it took only two council members). Their colleagues declined to support this decision and voted to approve the consent calendar, with Schmid and Holman dissenting on the contract approval. Minutes later, after hearing Schmid and Holman explain why they voted against the contract and receiving a last-minute written response from staff, Councilman Pat Burt led the council in passing a "motion to reconsider" and then joined Schmid and Holman in removing the item from consent and scheduling a fresh hearing on the proposed study at the next council meeting.
Schmid noted that in discussing the downtown cap study at prior meetings, council members had asked staff to return to the council for a discussion about the scope before an agreement is signed with the consultant.
"Development is a critical issue in front of us now," Schmid said. "To use the consent calendar to exclude the council from being involved in the scope of services is a major pre-emption of council policy."
Holman brought up a similar issue in a series of questions she emailed to planning staff Monday morning.
"Why is the 27 University Ave area not included in the scope of work?" Holman asked. "An artificial boundary that eliminates that potentiality will only partially measure the future of the Downtown."
At the meeting, she brought up another concern. The city, she said, should be looking "backwards" in addition to studying the existing conditions to assess how well it's been evaluating projects in recent decades.
"For there to be any real analysis and functional use for Phase 1 data, we need to know where we have come from," Holman said.
In a response to Holman, which was hand-delivered to the council during the discussion, staff explained that even though 27 University is outside the downtown boundary set in 1986, the traffic around the area would be studied under the first phase.
"This ensures that the existing conditions on and around the 27 University site are captured as part of Phase 1 to help guide future Phase 2 policy discussions regarding land assumptions for future year scenarios," staff wrote.
Planning staff also explained that they did not return to the council for a discussion of the study's scope because of timing issues. The "window of opportunity to collect traffic data for the project is limited to 'normal traffic conditions' when school is in session (including Stanford) and pending clear weather," staff wrote.
"If the work scope were delayed for the initial data collection later in the fall, the data collection was be delayed to the early spring," staff wrote in a response.
The council voted 7-1, with Mayor Greg Scharff absent and Councilwoman Liz Kniss dissenting, to reconsider this item. It then re-approved the consent calendar with all the items except the study contract, which will now be taken up on Oct. 14. Staff is proposing to award the $200,000 contract to the firm Dyett & Bhatia Urban & Regional Planners.
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